Set the column font type, style and sizing Set a default sort column for all folders and/or set a specific sort column for certain folders.
Click the "OK" button to close the settings view window and apply the setting. Once all sort items have been set, click the "OK" button. Add additional sorting parameters as desired. Choose a column to sort by, and select the ordering. button to set the column that the folder will sort by. Right-click in the title bar above each column and select "View Settings" from the menu.įrom this point the process is identical for setting a default sort and a specific folder sort.Ĭlick the Sort. Click on the folder you want to change. To set the sort column for a specific folder: Like the above examples, the only real difference between the two is in where you access the setting. This will save the newly defined default set of columns for that folder.Ī default or individual sort column can also be set. Once all the desired changes have been made, click the "OK" button at the bottom. To reorder the columns, click on any one column and use the Move Up or Move Down buttons until the columns are listed in the order you desire. Click on columns in the right pane and click the "<- Remove" button to remove a column from the default view. Click on columns in the right pane and click the "" button in the middle to add them to the default view. Click on columns in the left pane and click the "Add ->" button in the middle to add them to the default view. Click "Columns." to change the default columns to display, and to set their order.Ĭlick on "Columns" to set the default columns to display and their order. This will pull up the default settings for the view you are using. Select the current view and click "Modify". In the Manage All Views window, be sure "Current view settings" is highlighted and click the "Modify." button. To manage the default columns for each new folder, select Change View in the View menu. Select "Manage views" in the drop-down menu. In Outlook, click on the "View" tab and click on "Change View" in the far left. To set the default columns for all folders: Once the default column set has been created, modify columns in individual folders when a different view is needed for only a few folders. This is very efficient, unless you have a bunch of uniquely set folders. Keep in mind, when changed, the default column setup is applied to all folders. If you find yourself consistently adding the same column, add it to the default column setup instead, which is far more efficient. :max_bytes(150000):strip_icc()/008-create-folders-outlook-com-1170657-768ae1045e674144b91d04c3846890f7.jpg "organise outlook folders")
ORGANISE OUTLOOK FOLDERS HOW TO
The next section discusses how to modify columns for specific folders only. Set the column font type, style and sizing.Modify the columns in a specific folder.Set the default columns for all folders.Some easy ways to get the most out of Outlook is to: How to Manage Column Fields in All Outlook Folders This post discusses how to manage the column fields in all Outlook folders, which can be different, as well as the order of their appearance and their styling. Customizing an application can include enabling certain features, creating shortcuts, organizing the app for your unique style and much more. However, like any app, it is most effective when you take the time to properly customize it. So you just have to look in one place whenever you need anything related to that particular project, client, or topic.Outlook is a powerful application that manages your email account(s), calendars, contacts and tasks all in a single application. Don't use Outlook as data storage - you can save important emails in your existing folder structure along with related word docs, ppts, and excel workbooks all in one place.
you can have one for your manager, or your most important client. These folders are just saved customized searches and not an actual folder, in the sense that your messages would still appear in the original location - be it inbox or sent items, etc. Use Search Folders - these are virtual folders that provide a view of emails with specific criteria.This really helps re-build context and reply to the most recent message. View Messages As Conversations - you can organize your outlook as threads of related messages.So do invest in sharpening your Outlook tools, sharing three simple tips that have helped me manage my email traffic better: Managing MS Outlook can really help you save time and mental effort every single day of your work life!
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